Project Report: Institute of Sisters of Mercy Office Strip-Out & Asset Recovery

Executive Overview

Our team successfully completed the office clearance project for the Institute of Sisters of Mercy at 720 Heidelberg Road, Alphington. Work took place on both the Ground Floor and Level 1. We executed the entire project over three days, from August 31 to September 2, 2026.

During this short timeframe, our crew cleared out every piece of redundant office furniture. We removed desks, chairs, storage cabinets, meeting tables, and heavy storage units. Additionally, we prioritized sustainability throughout the project. Instead of dumping items into landfill, we donated useful chairs and cabinets to local organizations. As a result, we created strong social value while leaving the property completely clean and ready for its next use.

Project Specifications

• Client Name: Institute of Sisters of Mercy
• Project Location: Ground Floor and Level 1, 720 Heidelberg Road, Alphington, VIC 3078
• Project Type: Commercial Office Clearance, Asset Recovery, and Donation
• Execution Dates: August 31, 2026 – September 2, 2026 (3 Days)
• Primary Objective: Clear all office furniture, donate functional items, and recycle remaining materials.

Detailed Scope of Works

We divided the work into clear operational tasks. This approach ensured that our crew worked safely and efficiently across both floors.

       [ SITE PREPARATION & PROTECTION ]
                       │
       ┌───────────────┴───────────────┐
       ▼                               ▼
[ GROUND FLOOR CLEARANCE ]     [ LEVEL 1 CLEARANCE ]
  • Workstation Dismantling      • Boardroom Table Removal
  • Ergonomic Chair Packing      • Cabinet Extraction
  • Compactus Disassembly        • General Office Stripping
       └───────────────┬───────────────┘
                       │
                       ▼
    [ SUSTAINABLE DISPOSAL & DIVERSION ]
       ┌───────────────┴───────────────┐
       ▼                               ▼
[ COMMUNITY DONATIONS ]         [ RECYCLING STREAMS ]

1. Desk and Workstation Removal

• Dismantling Workstations: First, our team disassembled modular desk pods, individual office desks, and partition screens.
• Separating Materials: Next, workers separated steel legs from wooden tops on site. Consequently, we made transportation much easier and improved recycling outcomes.

2. Office Chairs and Seating

• Packing Chairs: Afterwards, workers gathered all task chairs, executive seating, and visitor chairs from office areas.
• Sorting for Donation: Meanwhile, supervisors inspected each chair for quality. Therefore, we set aside all functional seating specifically for community donation.

3. Meeting Rooms and Boardrooms

• Table Removal: Furthermore, our crew unbolted large boardroom tables and collaborative meeting setups.
• Safe Egress: Consequently, workers moved large table surfaces safely through door frames without scratching any walls.

4. Storage Cabinets and Compactus Units

• Filing Cabinets: In addition, we cleared out steel filing cabinets, credenzas, and mobile pedestals from both levels.
• Compactus Disassembly: Meanwhile, specialist tradesmen tackled the large, mechanical compactus unit. They removed shelving panels, hand-wheels, track rails, and base plates safely.

Day-by-Day Project Schedule

We structured the project timeline to maintain steady progress over the three days.

Day 1: Site Setup and Ground Floor Clearing (31/Aug/2026)

First, our team installed surface protection along key exit paths, lift walls, and doorways. After protecting the building finishes, we started dismantling desks and cabinets on the Ground Floor. Meanwhile, technicians began unbolting the mechanical compactus units to prepare them for safe removal.

Day 2: Level 1 Stripping and Charity Loading (1/Sep/2026)

Next, the team shifted primary focus to Level 1. Workers disassembled boardroom tables, executive desks, and loose storage units. Simultaneously, our logistical team loaded donated chairs and cabinets directly onto charity transport vehicles. By the end of the second day, we had cleared both floor plates of major furniture.

Day 3: Final Removal and Site Handover (2/Sep/2026)

Finally, we loaded out all remaining metal parts and recyclable materials into commercial trucks. Afterward, our team conducted a thorough sweep and vacuum across both floors. As a result, we handed the site back to the client in pristine condition on schedule.

Sustainability and Charity Impact

Environmental responsibility guided our work throughout this project. We strictly avoided sending usable items to landfill.

┌─────────────────────────────────────────────────────────────┐
│                 WASTE DIVERSION SUMMARY                     │
├──────────────────────────────┬──────────────────────────────┤
│  CHARITY DONATION (40%)      │ RECYCLING STREAMS (55%)      │
│  • Task & Visitor Chairs     │ • Steel Compactus Tracks     │
│  • Steel Filing Cabinets     │ • Desk Frames & Metal Legs   │
│  • Storage Cupboards         │ • Timber & Packaging         │
└──────────────────────────────┴──────────────────────────────┘
                               │
                               ▼
                   [ OVERALL DIVERSION: 95%+ ]

• Community Donations: For example, we donated sturdy office chairs and filing cabinets directly to non-profit groups. Consequently, these groups received high-quality items without spending valuable charity funds.
• Metal and Timber Recycling: Furthermore, we sent non-donated steel components and wooden desk tops to local recycling centers.
• Landfill Reduction: Overall, we diverted over 95% of all removed assets away from landfill sites.

Workplace Safety and Building Care

• Safety Protocols: Workers followed strict safety guidelines for heavy lifting and power tool usage.
• Building Protection: Furthermore, floor covers prevented scratches on high-traffic floor coverings and walls.
• Noise Management: In addition, our team scheduled noisy operations carefully to respect nearby neighbors along Heidelberg Road.

Final Project Outcome

In conclusion, our team successfully delivered the office clearance at 720 Heidelberg Road, Alphington. We finished the job on time, safely, and within scope on September 2, 2026. Ultimately, the client received a fully cleared, spotless property while local community groups benefited from valuable furniture donations.